Indoor/Outdoor School Facility Bookings

Are you part of a community group or organization that would like to use Rocky View Schools' facilities? Please follow the steps below:

Steps to Book Indoor School Facilities:

Become a Registered Group/Organization
1.Review Rocky View School Policy 22 Community Use of School Facilities & Equipment for fees and booking guidelines
2.Complete

Form AF22-B Registered Community Group Status Application

Form AF22-A Community Use of Schools - Application for Use

3.Provide Proof of liability insurance naming "The Board of Trustees of Rocky View School Division No. 41" as an additional insured
4.Submit Forms and documents to the designated Booking Agent

Any questions relating to the above process/steps can be directed to the designated Booking Agent as listed below.

Booking Agents - Indoor School Facitilies

SchoolDude - School Use Scheduling Software

SchoolDude is an online scheduling tool used to capture and communicate community use of RVS Indoor facilities, after school hours. The benefit of this system is that it allows schools, community program providers, and associated organizers to view a consolidated, online calendar. The calendar will show scheduled activities and clearly identify events to improve communication, streamline the approval process, and prevent coordinating conflicts.

Click here for School Dude's step-by-step instructions to manage facility bookings.

Indoor Facility Booking Process Overview

Form AF22-A will be received by the Booking Agent.  After the initial review, to ensure all steps outlined above are completed, it will be submitted through RVS' internal approval process. If the event becomes approved the schedule will be activated in School Dude.  At the activation stage the Contact Person for the organization will receive confirmation, and the event(s) will viewable in the School Dude calendar.

Indoor Facility Resources

Policy 22 Community Use of School Facilities & Equipment

AF22-A Community Use of Schools - Application for Use

AF22-B Application for Status as a Registered Community Group

step-by-step instructions to manage facility bookings.

 

Steps to Book Outdoor School Facilities:

Groups and organizations within the RVS communities must submit the following information to the Booking Agent for Outdoor Spaces*:

  • Provide proof of liability insurance naming "The Board of Trustees of Rocky View School Division No. 41" as additional insured.

Click here for School Dude's step-by-step instructions to manage facility bookings.

Approved user groups/organizations will receive email notification and School Dude login information.

*Please note that the booking of sports fields at any school properties in Airdrie, Chestermere, or Cochrane are booked through the City of Airdrie, City of Chestermere, and Town of Cochrane.

Booking Agent - Outdoor Spaces

SchoolDude for Outdoor Spaces

SchoolDude is an online scheduling tool used to capture and communicate community use of RVS Outdoor Spaces after school hours.

The benefit of this system is that it allows schools, community program providers, and associated organizers to view a consolidated, online calendar. The calendar will show scheduled activities and clearly identify events to improve communication, streamline the approval process, and prevent coordinating conflicts.

Please note:

In order to save the following PDF fillable forms, you will need to download (save) them to your computer, and open them using Acrobat Reader before filling in the fields.  Save the completed form for your records and attach to your email to your Booking Agent.  We recommend using Chrome as your internet browser.

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