Facility Bookings - School Dude
What is School Dude?
School Dude is an online scheduling tool used to capture and communicate community use of RVS facilities, after school hours (6 pm – 10 pm, M-F).
The benefit of this system is that it allows schools, community program providers, and associated organizers to view a consolidated, online calendar. The calendar will show scheduled activities and clearly identify events to improve communication, streamline the approval process, and prevent coordinating conflicts.
How does it work?
Individuals and/or groups within the RVS communities must contact the Booking Agent for their respective area to request the use of RVS facilities. Booking Agent contact information is listed below.
The Booking Agent will require pertinent information: a designated contact person, contact information, and completed forms RV103 & RV124 (available under Resources). He or she will then contact the organization and, if the community use request is approved, will provide a password to access online requests. (Note: the password can be changed online). When the online access is set up, a notification will be sent to the organization's email address. The organization can then click on the School Dude Request Website's top right corner to log-in.
Who is my Booking Agent?
|Area/School||Booking Agent||Phone Number|
|Outdoor Spaces||Carri Bedardfirstname.lastname@example.org||403-945-4142|
|Banded Peak School||Karen Tate
|Bearspaw School||Doreen Green
|Beiseker School||Melanie Jackson
|Chestermere Schools||Vicki Klinger||Chestermereschools@rockyview.ab.ca
||403-272-7170 (ext. 224)|
|Cochrane Schools||Doreen Greenemail@example.com||403-932-5112|
|Elbow Valley &
|Indus School||Peggy Grahamfirstname.lastname@example.org||403-936-5855|
|Kathyrn School||Carol Hagel
|Langdon School||Leslee Tharpemail@example.com||403-936-4579|
|Sarah Thompson||Michelle Dozfirstname.lastname@example.org||403-936-6141|
|Westbrook School||Christine Parkeremail@example.com||403-932-5443|
|1.||Community group contacts Booking Agent directly with request for online access
|2.||Community Group must provide a copy of valid insurance and details of facility usage requested to the appropriate Booking Agent.|
||Once approved, organization enters its own schedules into the School Dude Request Website
|4.||Booking Agent must approve each schedule
|5.||Principal receives notification of schedule, and approves it|
|6.||Booking Agent activates schedule, appears on Calendar|
||Contact person for organization receives confirmation of approval or denial
What are the conditions and terms of using a school facility?
Review RVS' Policy 22 Community Use of School Facilities and Equipment before you book. Direct all questions or concerns to your designated Booking Agent.
Please note: In order to save the following PDF fillable forms, you will need to download (save) them to your computer, and open them using Acrobat Reader before filling in the fields. You will then be able to save the completed form onto your computer for use as an email attachment or for your records. We recommend using Chrome as your internet browser.