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SchoolEngage

SchoolEngage is the new RVS student registration system.

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SchoolEngage is a comprehensive communication tool that facilitates interaction between students, parents and the school.  Key functionality includes on-line forms that provide a user-friendly means to register new students, complete forms for existing students as well as validate and update information.  The system supports a streamlined workflow that can be leveraged across any process involving management of forms from permission slips to acknowledgment of policies, registration for transportation as well as many more.

The purpose of SchoolEngage is to improve the student registration process. SchoolEngage has been chosen through a review process to be RVS' electronic student registration system.  With its ability to integrate with PowerSchool, Edulog, and SchoolBundle, it is anticipated that it will meet RVS' needs better than the other systems evaluated.  School administration will use SchoolEngage to review each family’s registration information before accepting it into the Core PowerSchool application.  School secretaries will review each registration in conjunction with searching the Provincial Approach to Student Information database (PASI).

Goals

The goals of SchoolEngage include:

· Streamlining the student registration process for all schools in RVS

· Simplifying the collection of registration forms/documents for students

· Increase the timeliness and accuracy of registration data being collected from parents/guardians and students into the SIS (PowerSchool) and PASI

· Increase the communication to and understanding of the registration process by parents/guardians

· simplify the data collection process for the Transportation department for registration and address verification of students within RVS and Catholic district students

Benefits

Some of the significant benefits for this system include:

· reduction in the delay of enrollment information for both schools and busing

· 10 to 20% reduction in the workload for school secretaries

· Improved form completion rates and accuracy in PowerSchool and PASI

· Reduction in the time it takes to process registration documents

Timelines

May 15, 2017 Public Sites - RVS go live date for online school registration
May 15 to Aug 31, 2017 Schools will vet/accept all new registrations via SchoolEngage
June 2017

Bus registration and payment through SchoolEngage commences

School and Demographic confirmation will be sent to parents for validation.

July - August 2017 Parents will submit registrations online, schools will vet registrations when they return in August
September 2017 School and Demographic confirmation will be pushed to all parents for validation a second time
October 2017 SchoolEngage project implementation complete  

For More Information: Justina Law, Project Manager of the Registration system roll out, 403.945.4121

Accounts & Passwords

New administrative accounts for each school and temporary passwords are created along with PowerSchool secretary training.

Security & Privacy Information

Please ensure you keep your login and password private as these are tied into other Rocky View Schools web portals.

Contact Person for

SchoolEngage passwords - Sarina Carelli, Software Support Analyst, 403-945-4000 ext 4219

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