Google Apps

Google Apps

Google App's educational domain accounts are more than email accounts they're a collection of collaborative productivity tools.  RVS has enabled all core app's and many add on's:

Core App's:

  • Gmail - Email with Google-powered search, 30GB of storage, offline support, custom email addresses, and much more.
  • Calendar - Easily schedule meetings at times that work for everyone, get meeting reminders, and share calendars.
  • Drive - Google Drive allows you to store your files in the cloud, share them, and have access to them from anywhere.
    • Docs - Create, share and work on documents with your whole team in real-time.
    • Sheets - Manage spreadsheet data faster with click-to-edit charts and discussion style comments.
    • Slides - Create presentations together, embed videos, and never press save again.
  • Groups - internal and external discussions
  • Contacts
  • Classroom - simple LMS to help manage assignment workflow
  • Google Earth

Technical Requirements

Google is a cloud based technology that requires users to have an up to date browser. Google Chrome is the best browser to use but most other browsers will work.  Mobile devices  also have custom app's that enhance the user interface.

Accounts & Passwords

User accounts are automatically created upon registration and moved into school organizations with the correct services turned on. The Google account creation is automated and is dependant upon our in-house identity management system.

All usernames and passwords follow the Rocky View naming convention.

After graduation and/or leaving RVS - student accounts will be suspended and then deleted

– account disabled/suspended 6 months after departure 
- deleted after 1 year - can only be restored for 5 days after official deletion

Security & Privacy Information

Google accounts created by RVS for staff and students are housed inside an educational Google App’s domain - meaning these accounts are password protected and encrypted. Globally, RVS controls user permissions for each service, creates and manages filters and policies for email, and maintains sub-organizations with specific services (i.e. Google docs, Google Sites,  e-mail, etc.). RVS also has access to archiving, usage logs, user reports and has the ability to remove/suspend accounts. This functionality helps RVS educate students on “appropriate behaviour” in an online environment. All accounts are encrypted with domain encryption and have data mining services turned off. All accounts are created and stored in individual school sub-domains that have customize service settings as determined by school admin teams.  learn more

All User

  • "Revised - Responsible User Agreement (RUA)" must be signed and collected at the school prior to any account being activated.
  • Media Smart/Digital Literacy plan must be in place at the school.  ( ie Passport to the Internet and/or My World modules for younger students, Nine Elements of Digital Literacy for High school students)

High School students, Middle School Students and Gr 5- 9 students in Multi-level schools

  • student will receive a domain controlled Google Apps education account that has email activated.
  • no formal collection of a specific Google permission slips


  • k-4 students will receive a domain controlled Google Apps education account that has limited email accounts activated.  ( local mail only -  can not send or receive email from outside the Rocky View Schools domain)

Contact Person

Joan Kollewyn, Learning Specialist - Technology, 403-945-4088

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